Privacy Policy

Effective Date: September 1, 2026

Welcome To The Fellowship respects your privacy and is committed to protecting the personal information you provide when visiting our website, registering for an event or competition, submitting an application, purchasing tickets or services, joining our mailing list, or otherwise interacting with us.

This Privacy Policy explains what information we may collect, how we may use it, and the choices available to you.

1. Information We Collect

We may collect personal information that you voluntarily provide to us, including:

Name
Email address
Telephone number
Mailing address
Social media handles
Church or organizational affiliation
Biographical information
Photographs, videos, audition materials, or other content submitted by you
Registration or application information
Event participation information
Communications you send to us
Payment and transaction-related information

Payment information may be processed through third-party payment processors. Welcome To The Fellowship will not directly store complete credit or debit card information.

We may also automatically receive certain technical information when you visit our website, such as your IP address, browser type, device information, pages visited, referring website, and general website activity.

2. How We Use Your Information

Information collected may be used to:

Process registrations, applications, and submissions
Communicate with contestants, applicants, guests, customers, and partners
Review competition submissions and determine eligibility
Provide information regarding events, programs, competitions, tickets, or services
Process payments and transactions
Respond to questions and customer service requests
Send promotional, marketing, or informational communications when permitted
Improve our website, programs, services, and visitor experience
Prevent fraud or misuse of our website
Maintain business and administrative records
Comply with legal obligations

3. Contestant and Participant Submissions

Individuals participating in Welcome To The Fellowship programs or competitions may submit photographs, videos, biographies, performances, social media information, or other materials.

Submitted materials may be reviewed by authorized representatives, producers, judges, staff, partners, or other individuals involved in administering the applicable program or competition.

Any separate permissions regarding the public use, publication, broadcasting, promotion, or distribution of a participant's name, image, likeness, voice, performance, or submitted content will be governed by the applicable contest rules, release, agreement, or authorization provided to the participant.

4. Cookies and Website Technology

Our website may use cookies and similar technologies to help the website function properly, understand visitor activity, improve performance, and support marketing efforts.

Your browser may allow you to block or delete cookies. Disabling certain cookies may affect some website features.

5. Third-Party Services

We may use third-party companies and platforms to operate portions of our website and services, including website hosting, registration forms, payment processing, analytics, email communications, ticketing, social media, and event management.

These third parties may collect or process information according to their own privacy policies and terms.

We encourage visitors to review the privacy policies of any third-party platforms they choose to use.

6. Sharing of Personal Information

We do not sell your personal information.

We may share information when reasonably necessary with:

Service providers helping us operate our website or business
Event producers, administrators, judges, contractors, or authorized partners
Payment processors and transaction providers
Technology and website service providers
Professional advisors
Government agencies or legal authorities when required by law

We may also disclose information when necessary to protect our legal rights, protect the safety of others, investigate suspected fraud, or respond to lawful requests.

7. Email and Marketing Communications

If you subscribe to our mailing list or register for a program, we may send you news, announcements, event information, promotional messages, and updates regarding Welcome To The Fellowship.

You may unsubscribe from marketing emails at any time by using the unsubscribe link included in the communication.

You may still receive administrative or transactional communications related to an application, purchase, registration, event, or existing relationship with us.

8. Data Security

We take reasonable administrative and technical measures intended to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, electronic transmission, or digital storage system can be guaranteed to be completely secure.

9. Data Retention

We may retain personal information for as long as reasonably necessary to operate our programs, complete transactions, maintain business records, resolve disputes, comply with legal requirements, and enforce agreements.

10. Children's Privacy

Welcome To The Fellowship is not intended to knowingly collect personal information from children in violation of applicable law.

If we become aware that personal information from a child has been collected improperly, we may take steps to remove that information.

11. Links to Other Websites

Our website may contain links to third-party websites, social media platforms, ticketing platforms, payment providers, or other external services.

Welcome To The Fellowship is not responsible for the privacy practices, security, or content of third-party websites.

12. Your Privacy Choices

You may contact us to request that we:

Update or correct certain personal information
Remove you from marketing communications
Address questions regarding information you previously submitted
Review a privacy-related concern

Certain information may need to be retained for legitimate business, contractual, legal, or administrative purposes.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our website, programs, technology, business practices, or legal requirements.

When changes are made, the updated policy will be posted on this page with a revised effective date.

14. Contact Us

If you have questions or concerns regarding this Privacy Policy, please contact:

Welcome To The Fellowship
Email: info@welcometothefellowship.com
Website: www.welcometothefellowship.com